Purchasing Specialist II (SR-18)
Company: County of Maui
Location: Hilo
Posted on: November 20, 2023
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Job Description:
Salary: $4,339.00 Monthly
Location : Maui County (various), HI
Job Type: Permanent Full-Time
Job Number: R-8469 (A)
Department: Department of Finance
Opening Date: 12/23/2022
Description
NOTE: Qualified applicants will be required to take an online exam.
Applicants are required to test alone in a quiet, distraction-free
area using a reliable computer with a high-speed internet
connection, a microphone, a webcam (internal or external), and a
Windows or Apple Operating System. Applicants who do not meet the
system requirements will be provided an opportunity to take the
online exam on site.
As an advanced trainee, performs a variety of assignments from the
simple to the moderately difficult in the area of purchasing and
specifications development; and performs other related duties as
required.
Distinguishing Characteristics:
This class differs from the Purchasing Specialist I in that the
Purchasing Specialist II performs selected assignments under close
supervision requiring some application of the principles,
techniques and concepts pertinent to government purchasing work;
whereas the Purchasing Specialist I performs as a trainee in
learning the principles, laws, techniques, methodology and work
processes pertinent to government purchasing.
This class differs from the Purchasing Specialist III in that the
Purchasing Specialist II performs selected assignments, under close
supervision, requiring some application of the principles,
techniques and concepts pertinent to the functional area assigned;
whereas the Purchasing Specialist III independently performs the
full range of purchasing and specifications development work
predominantly of a moderately difficult nature.
Examples of Duties
The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of
specific duties statements does not preclude management from
assigning such duties if such duties are a logical assignment for
the position.
Performs assignments involving clearly defined problems; assists in
obtaining and compiling relevant data and information from
appropriate personnel; discusses requirements, specifications and
alternatives with requisitioners; interviews vendor's
representatives; secures price quotations and delivery promises,
and selects vendor on basis of best bid; reviews existing
specifications for consistency of language and format ; revises
specifications to incorporate special user requirements or new
developments: deals with users and vendors to resolve contract
administration matters; conducts rebids of price Iists and
analyses; develops and revises new price Iists; performs complex
purchasing activities under close supervision.
Minimum Qualification Requirements
Training and Experience: (1) Graduation from an accredited college
or university with a major in purchasing, public or business
administration or a related field and six (6) months of
progressively responsible professional experience in technical
purchasing work which involved working with users and vendors in
identifying, clarifying, and specifying requirements of products;
the drafting and/or updating of specifications for formal bids;
application of documentation requirements for formal purchases,
(e.g., bonding, indemnification, insurance, severability); formal
bidding procedures; and responding to inquiries regarding the
bidding process; or (2) any equivalent combination of training and
experience.
Knowledge of: proper English grammar , punctuation and word usage;
arithmetic; report writing; basic knowledge of purchasing statutes,
rules, principles, practices, procedures; interviewing techniques;
common use of commodities and services.
Ability to: conduct interviews and studies and develop
specifications, terms and conditions for routine to moderately
difficult formally advertised purchasing actions.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet
the health and physical condition standards deemed necessary and
proper for performance of the duties.
Physical Effort Grouping: Light
APPLICATIONS MAY BE FILED ONLINE AT:
EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above examination is being given on an open-competitive basis
to establish an eligible list which shall be effective for not more
than one year unless extended by the Director of Personnel
Services.
AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex,
sexual orientation, age, religion, color, ancestry, national
origin, disability, marital status, pregnancy, arrest and court
record, assignment of child support, national guard participation
or any other basis covered by state or federal laws governing
non-discrimination
Pre-Employment/Post-Offer Drug Screening Test: All applicants, who
will enter a safety sensitive position or certain designated
categories that the Personnel Services Director has established or
who are required by law to be drug tested must pass a
pre-employment/post-offer drug screening test as a condition of
employment. There is no retesting or re-evaluation process. Cost
for the drug screening test shall be borne by the County of
Maui.
Personnel Services Email:
The County of Maui offers a generous benefit package, including the
following:
Vacation
Eligible employees earn up to 21 days of vacation per year, with a
maximum year-to-year carry over of 90 days. Eligibility to accrue
vacation begins with the first work day.
Sick Leave
Eligible employees accumulate up to 21 days of sick leave per year.
Eligibility to accrue sick leave begins with the first work day,
and there is no limitation on the amount of sick leave that may be
accumulated.
Retirement Plan
Eligible employees are required to join the State of Hawaii
Employees Retirement System. This is a defined-benefit retirement
plan. For additional information, please visit the ERS website
at
Health Benefit Plans
The County of Maui offers the following health benefit plans for
eligible employees:
Group Life Insurance
Group life insurance is provided at no cost to eligible
employees.
Holidays
The County observes 13 holidays per year (14 in an election
year).
Deferred Compensation Plan
Eligible employees may participate in the Island Savings Plan (a
deferred compensation plan as provided under Section 457 of the
Internal Revenue Code.) This is a supplemental retirement savings
plan that allows for the investment of tax-deferred contributions
into a variety of investment options.
Flex Spending Plan
Eligible employees can also participate in the County's Flexible
Spending plan, a way to set aside a portion of pay, before taxes,
to pay for qualifying dependent care or medical expenses.
Employee Assistance Program
The County also offers a voluntary assistance program which
provides its employees and their family members with free
professional and confidential assistance in overcoming personal and
work related problems.
Training
The County provides its employees with a variety of up-to-date
training opportunities (i.e., computer application, professional
seminars, heavy equipment operation, administrative & clerical
skills, personal safety, etc.) to help them increase their
knowledge, gain new skills, and to be more satisfied and effective
in their jobs.
Leave Sharing
The County's leave sharing program allows employees to donate
accumulated vacation leave credits to a qualified fellow employee
who has a serious personal illness or injury.
Note: Specific benefits and their associated premiums are subject
to collective bargaining, and are subject to change. Benefits may
vary for temporary, hourly, and half-time employees.
01
Did you graduate from an accredited college or university with a
major in purchasing, public or business administration or a related
field? Note: You must attach a copy of your degree stating field of
study or a copy of an official college transcript.
02
Do you have at least six (6) months of progressively responsible
professional experience in technical purchasing work which involved
working with users and vendors in identifying, clarifying, and
specifying requirements of products; the drafting and/or updating
of specifications for formal bids; application of documentation
requirements for formal purchases, (e.g., bonding, indemnification,
insurance, severability); formal bidding procedures; and responding
to inquiries regarding the bidding process? NOTE: please ensure
that your related work experience is listed on your application.
03
If yes, please indicate at which employer(s) did you gain this
experience. (See "resume" is not acceptable.)
Required Question
Keywords: County of Maui, Hilo , Purchasing Specialist II (SR-18), Other , Hilo, Hawaii
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