CONTRACTS ASSISTANT II - OAHU
Company: Government jobs
Location: Hilo
Posted on: January 22, 2023
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Job Description:
Recruitment Information
Recruitment Number 22-0447 - The immediate vacancy is with the
Department of Defense in their Engineering Division, located in
Kaimuki.
THIS JOB POSTING WILL REMAIN OPEN UNTIL 25 APPLICATIONS ARE
RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT
ANY TIME
Salary: $3,699 to $4,498 per month (SR-15, Step C to H)
Hiring rates will be based on availability of funds, the
applicant's qualifications, and other relevant factors.
As a condition of employment with the State of Hawaii, some
positions may require that all qualified external candidates who
have been given a conditional offer of employment to show proof of
full COVID-19 vaccination and shall be fully vaccinated by
his/her/their employment start date. A reasonable accommodation
will be provided if requested by a candidate and it is determined
through an interactive process that pregnancy, a qualifying
disability, or a sincerely held religious belief prevents the
candidate from receiving a COIVD-19 vaccination.
Duties Summary
The Contract Assistant II drafts engineering contracts and
specifications, and provides a variety of other services in the
preparation and processing of contracts; and performs other duties
as required.
A position in this class serves as senior assistant in contract
documents preparation and processing for a large operating
department involving several major construction and maintenance
programs. In addition to contracts and specifications work, they
are responsible for the publication of legal notices, issuance of
plans and specifications, receipt of bids, and the referral of
inquiries from the general public to the proper parties. The work
of this class is performed independently. Minimum Qualification
Requirements
To qualify, applicants must meet all of the following
requirements:
Basic Experience/Education: Graduation from high school or
equivalent.
Specialized Experience: Four (4) years of responsible experience in
preparing or processing contracts, specifications and related legal
instruments or notices requiring the knowledge and application of
pertinent laws, policies and procedures.
The applicant's experience must show that they possess the
knowledge and the proper application of specification writing,
drafting of contracts and legal notices, and contract letting,
including but not limited to the advertisement for bids,
instructions to bidders, proposals, contract and bond forms.
Substitutions Allowed: Relevant substitutions as described in the
Minimum Qualification Requirements will apply (click link
below).
The information provided above represents a summary of the Minimum
Qualification Requirements. To view the Requirements in their
entirety, please CLICK HERE.
01609:122308:03:AK
Other Information
The State of Hawai'i complies with federal and state disability
laws and makes reasonable accommodations for applicants and
employees with disabilities. If you require reasonable
accommodations in completing an application, any pre-employment
testing, or otherwise participating in the selection process,
please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage
individuals to work in public service by forgiving the balance of
their federal student loans. To qualify, the individual must have
made 120 qualifying payments while employed by a qualifying
employer. For more information, please click:
https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use
electronic mail (email) to notify applicants of important
information relating to the status and processing of their
applications as part of our ongoing efforts to increase operational
efficiency, promote the conservation of green resources, and
minimize delays and costs.
Please ensure that the email address and contact information you
provide is current, secure, and readily accessible to you. We will
not be responsible in any way if you do not receive our emails or
fail to check your email-box in a timely manner.
In addition, please be aware that you may no longer receive
notification about applications submitted if you choose to disable
the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an
unassembled basis where the examination score is based on an
evaluation and rating of your education and experience. It is
therefore important that your employment application provide a
clear and detailed description of the duties and responsibilities
of each position you held.
In-person interviews and/or further testing in Hawaii may be
required at the discretion of the hiring agency. If in-person
interviews and/or further testing is a requirement, applicants who
meet the minimum qualification requirements and are referred to the
vacancy must be available to participate in person and at their own
expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as
possible. In addition to employment availability and score, the
referral of qualified applicants may be based upon other factors
including date of receipt of application.
CLICK HERE for further information about Equal Employment
Opportunity, the Merit Civil Service System, Citizenship and other
requirements, Reasonable Accommodation, Veterans Preference,
Examination Requirements, and the State Recruiting Office's Levels
of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I
The State of Hawaii offers its employees who are members of the
civil service a range of benefits. Some benefits are offered as a
result of collective bargaining agreements and changes may
occur.
A summary of these benefits, which is based on full-time
employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided
by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees
appointed to temporary positions may also gain membership in the
civil service upon satisfactory completion of an initial probation
period of at least six months. As a temporary member of the civil
service, you will be eligible to apply for promotion and transfer
opportunities to permanent as well as other temporary positions.
You may also enjoy other rights and benefits afforded to members of
the civil service, with the exception of return rights and
placement rights associated with a reduction-in-force of a
permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays
during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find
tough to match - 21 days each full year from the FIRST year of
employment. This compares to an average of 10 days offered by
private companies. You may accumulate up to a total of 90 days (720
hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation - 21 days per
year from the FIRST year, and there is no limit on the amount you
can accumulate. Expectant mothers may also use sick leave for
pre-natal or post-natal check-ups or any illness related to
pregnancy. Plus, unused accumulated sick leave may eventually be
used to increase your retirement benefits in certain
situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness
duty, a death in the family, some military duty, and donation to
the Blood Bank. Leave sharing donations may be granted to eligible
employees who have serious personal illnesses or injuries or need
to care for a seriously ill or injured family member. Various
leaves without pay may also be granted with full re-employment
rights.
Health Insurance
The State pays a part of the premiums for each employee's
enrollment in a State sponsored Medical, Drug, Vision, and Dental
Plan. For more information, visit the Employer Union Trust Fund
website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees.
Generally, employees under the Hybrid Plan with 10 years of
credited service and who have reached 65 years of age or have 30
years of credited service and have reached 60 years of age may
retire and receive benefits. To find out more about the options you
have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having
the State deduct the cost of health care premiums before payroll
taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes
and social security taxes through a tax-savings benefit program
called Island Flex. This program allows employees to set aside
money from their paychecks to pay for out-of-pocket health care
expenses and eligible dependent care expenses on a BEFORE-TAX
basis.
Transportation Benefits
Participating employees may increase their take-home pay by having
the State deduct qualified transportation expenses (i.e. eligible
parking fees, monthly bus passes for TheBus, fare coupons for The
Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax
payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings
plan designed to give employees a tax break today and an
opportunity to build a retirement nest egg through voluntary
payroll deductions. Several types of investment options are
available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a
disability caused by a non-work related injury or illness under
this program.
Social Security
As an employer, the State also contributes to an employee's social
security account.
Promotions & Transfers
For employees with membership in the civil service, the State
offers promotion and transfer opportunities throughout the State
Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an
employee's work. In many departments there are numerous in-service
training opportunities available. Sabbatical leaves with pay are
available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses
including mileage reimbursement for use of a personal car during
work, airfare, meals and lodging expenses for trips to neighbor
islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years
of service and provides cash awards for their superior
accomplishments and other contributions that improve State
operations.
Union & Collective Bargaining
Employees have the right to join the union for collective
bargaining with the State and employee representation. Some
employee unions provide discounts, insurance and other
opportunities. Employees may also decide not to join a union,
however, employees are required to pay union service fees unless
the employee's job is excluded from collective bargaining.
The above information is solely intended as a summary of the
benefits available to State of Hawaii employees and is subject to
change. Whether or not you are entitled to a particular benefit
will depend on your specific appointment and employment status
(included, excluded, exempt, non-exempt). Please refer to the
appropriate collective bargaining agreement or executive order and
all applicable laws, rules, policies, or plan documents for further
details. Nothing herein shall be deemed as creating an employment
contract, promise of employment, promise of continued employment,
or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii's Benefits
At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01 APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL
QUESTIONS.
The responses you provide to these Supplemental Questions will be
used in combination with your application to determine whether you
meet the qualification requirements and/or your final score.
Failure to provide detailed and complete information may result in
your application being rejected or your receiving a lower score. Do
not submit a resume in lieu of completing the Supplemental
Questions.
You must submit verification (e.g., copies of official transcripts
or diploma as directed below) in order to receive credit for
education. In general, proof of education downloaded from and/or
submitted through the internet will not be accepted. Education
obtained outside the United States must be comparable to education
earned at an accredited school in the United States. We also
reserve the right to request further information about your
academic program, evidence of comparability, or an original
transcript.
To receive credit for substitute, temporary assignment, or
volunteer experience, applicants must submit an official letter of
verification. The letter should include the job title, employment
dates, number of hours worked, a description of the duties
performed, and a contact name and phone number.
Any information you submit may be verified. Supporting documents
must be either electronically attached to your application or
submitted to our office as soon as possible. Our mailing address
is: State of Hawaii Department of Human Resources Development, 235
South Beretania Street11th Floor, Honolulu, Hawaii 96813. Documents
should be identified by job title and recruitment number.
02 APPLICANT'S ACKNOWLEDGMENT (Continued)
Applicants must meet all the requirements for the position they are
seeking as of the date of the application, unless otherwise
specified. In general, concurrent experiences and/or education will
not be double credited unless otherwise specified. Your possession
of the required amount of experience will not in and of itself be
accepted as proof of qualification for the position. The overall
paid or unpaid experience must be of such scope and responsibility
as to conclusively demonstrate that you have the ability to perform
the duties of the position. Our calculation of experience will be
based upon a full-time, 40-hour work week. Part-time experience
will be prorated. Example: Twelve months of experience at 20
hours/week will be prorated to six months of experience. Also,
hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be
credited as one year of experience, not one and a half years.
03 APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS
(Complete information and details)
A summary and link to the complete Minimum Qualification
Requirements have been provided in the job announcement.
04 EDUCATION REQUIREMENT
Do you possess a high school diploma or equivalent (GED)?
05 SPECIALIZED EXPERIENCE REQUIREMENT
Do you possess at least four (4) years of specialized work
experience as described in the job announcement?
If yes, identify each experience you would like us to consider and
provide the following information. All employers listed below
should also be listed on your application. Any information you
submit may be verified. List each change in employer or position
separately.
The information for each employer should include:
A. Name of employer and your job title. B. Describe this employer.
What kinds of services did it provide? To whom (describe
clientele)? Which department or section did you work in? C. What
was the primary function of your position? What were your major
duties and responsibilities? In your description, avoid the use of
vague terms such as "assisted engineers," "processed contracts,"
etc. Instead, be sure to describe your specific role, the steps you
took, and give relevant examples. D. List the specific kinds of
contracts and documents you worked with. What did you do with these
documents? E. What kinds of laws, policies or procedures did you
have to understand and apply? F. What happened as a result of your
processing? G. Describe your specific experience in the following
areas: 1) Specification writing. 2) Drafting of contracts and legal
notices.
3) Contract letting. 4) Advertisement of bids. 5) Providing
instructions and forms to bidders. H. How many hours per week were
spent performing the duties described above?
I. Did this employer have a corporate office(r) or legal counsel to
which contract review and processing were referred to? If so, how
did your position work in conjunction with this entity? J. How did
your responsibilities and level of authority differ from those of
your supervisor?
06 SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE
Have you successfully completed thirty (30) semester credit hours
of coursework from an accredited college or university which
included at least six (6) semester credit hours of coursework that
covered contracts?
If you are using this substitution to meet part of the Specialized
Experience requirement, you must attach a copy of your OFFICIAL
transcript(s) to your online application or send an official copy
to our office.
* Required Question
Keywords: Government jobs, Hilo , CONTRACTS ASSISTANT II - OAHU, Other , Hilo, Hawaii
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